Speaker Management
Speaker Management Software
Treat Invited Event Speakers Like VIPs and Unburden Your Admin Team.
Trusted by Over 500 Conferences Annually in Over 30 Countries
Replace Cluttered Inboxes & Shared Folders with A Seamless Speaker Management Platform.
Speaker management doesn’t have to involve clunky systems and disjointed platforms. From sending tailored invitations to hand-picked event speakers to capturing their presentation materials, disclosures, and copyrights, our speaker management solution streamlines every step in an easy-to-use interface. Additionally, you can seamlessly schedule programs, make event content accessible via a microsite, and ensure all data is properly archived for your next event.
A Seamless Experience for Speakers
Offer your VIP event speakers a hassle-free experience with a single-user account and a frictionless, intuitive interface.
Organized Data for Future Events
Easily maintain and access your speaker management database across multiple conferences with cross-conference, multi-year functionality.
A Single System for Admin
No more headaches caused by disconnected systems. Empower your team with a single, unified platform designed for efficient, stress-free administration.
Reporting Made Simple
Get quick insights with our advanced reporting features. Detailed reports are always just a few clicks away (seriously!)
Evergreen Speaker Profiles
Speakers can manage and update their profile, including headshot and bio, directly within the platform. These profiles remain active across all events and conferences, year after year, ensuring that speakers only need to input their information once.
It’s All Integrated
Experience seamless integration with our conference speaker management software which connects effortlessly with other event management modules such as attendee registration, peer review, and membership management.
Alleviate the Burden of Speaker Submissions (For Presenters & Event Organizers).
Effortlessly collect and manage all speaker data and files with seamless data flow and streamlined speaker communications. With EventPedia, you simplify speaker management for your admin team while providing a frictionless, VIP experience for your conference’s top presenters.
Speaker Profile & Bio Management Tools
Disclosures, Copyrights, and Speaker Agreements
Custom Disclosure/Conflict of Interest Form
Disclosure Review System
Customized Workflow of Data/Asset Collection (PPTs, Papers, Handouts Videos, etc.)
Abstract Management Software
Need a Tool to Manage Abstracts, Too?
Collect abstracts and facilitate thorough peer review—all within the same seamless platform where you manage your speaker data.
Program Module
Simplify Agenda Building with Integrated Speaker Data
Easily build your conference agenda with integrated speaker data. Our program module allows you to create conflict-free schedules and share them with attendees through a dedicated event microsite.
Session Builder with Drag & Drop Functionality
Scheduling Conflict Management and Resolution Tools
Session Room Logistics Management (AV, Decor, F&B, BEO’s)
Public Microsite for Attendees to Access Online Program
Speaker, Attendee, & Exhibitor Directories
On-Site PPT Management
Want to Automatically Set Up Presentations in the Right Session Room?
If you’re frustrated with overpaying AV companies to manage speaker-ready rooms, connect laptops with HDMI cords, or chase after USB sticks, we offer a better solution. Learn how our system allows you to push PowerPoint presentations wirelessly (and Wi-Filessly) directly to the correct session rooms, streamlining the entire process.
This Past Year…
454
Conferences
216,194
Speaker Bios
65,551
Presentations Scheduled
69,037
Speaker File Uploads
34,022
Disclosures / Speaker Forms
21,890
Scheduled Sessions
11,639
Powerpoints Collected
Case Studies
Success Stories From Events Around the World
Case Studies
Streamlining Success: How EventPedia Empowered SEPA to Simplify Operations and Elevate Member Experiences
Case Studies
Significant Enhancements in Call for Speakers, Submission Reviews, and Speaker Correspondence
Case Studies
Simplified Badge Printing & Frictionless Payments For Alleviated Administration Burden
Case Studies
Streamlining Success: How EventPedia Empowered SEPA to Simplify Operations and Elevate Member Experiences
It’s All Connected with EventPedia
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More Software To Support Your Conference Success
Streamline your event planning by integrating speaker management software with other tools in our platform. This all-in-one solution allows you to do more with less hassle.
Conference Mobile App
Virtual Conference Platform
Conference Proceedings
Attendee Registration
Frequently Asked Questions
Is there a limit to the number of speakers I can manage?
No, there are no limits. You can manage as many event speakers as needed. The more speakers you manage, the more time you save with our efficient speaker management platform. As they say, the more, the merrier!
Is there a limit to the number of files I can collect from my speakers?
No, there are no limits. You can collect as many files as you can/need from your event speakers. Ideally, all data should be submitted through the speaker management system, allowing you to easily report, communicate, convert, share, and export from one centralized place.
Can speakers upload speaker agreements?
Yes, speaker agreements are essential to EventPedia speaker management system. You can effortlessly track, report, and communicate with event speakers who are missing forms or disclosures, all with just a few clicks.
Can speakers upload financial disclosures?
Absolutely! Our platform offers the industry’s most comprehensive disclosure management systems. Event speakers can easily upload and manage their financial disclosures, while conference organizers can track, communicate, report, and review disclosures, all within the same platform.
Can speakers RSVP to their invites?
Yes, we provide an integrated RSVP module that allows event speakers to let the organizers know if they will be able to attend and present in their allocated conference time slot.
Can speakers upload their own bios and headshots?
Absolutely! Speakers can upload their bios and headshots just once, and their profile data will persist across all your events, year after year. If they need to update their bios or add a new headshot, they can easily do so at any time within the speaker management system.
Can speakers upload videos of speaker reels or promotions?
Yes! Our platform allows you to configure your data collection exactly how you need. You can collect MP4 files or links to platforms like YouTube, Vimeo, or their websites.
Can speakers receive comped registration?
Absolutely! One of the advantages of our integrated speaker management and registration system is the ability to create custom “speaker rates.” These rates will automatically be displayed to your event speakers on your registration form.
Request A Demo
Get A Personalized Demo Of Our Speaker Management Solutions
Discover how our speaker management tools can transform your conference planning. The best way to experience the full power of our platform is through a personalized demo. Book yours today!