Abstract Management
Abstract Management Software
One Platform for Abstract Collection, Peer Review, & Program Scheduling.
Trusted by 500+ Conferences Across 30+ Countries Every Year
Upgrade Your Manual Processes and Outdated Platforms With One Seamless Abstract Management System
Managing abstract submissions, peer reviews, and program building for your academic or scientific conferences doesn’t have to be complex. EventPedia conference abstract management software provides a seamless workflow on a centralized platform, ensuring academic integrity and giving you more time to deliver an enriching event experience.
Everything Integrated in One Platform
Our platform is a unified system for all your abstract submission management needs, eliminating disjointed manual processes that waste time and cause errors.
Interfaces That Make Users & Event Organizers Happy
We designed user-friendly interfaces for a seamless experience, helping authors, reviewers, chairs, and conference organizers stay on track with less friction.
Easy to Deploy & Easy to Manage
With our easy setup, you can get started in no time. Enjoy hassle-free ongoing event management with our comprehensive support and intuitive controls.
Reporting Made Simple
With just a few clicks, create insightful reports (seriously!) that give you the data you need to make informed decisions.
Effortless Communications
Use custom email templates to easily communicate with all your submitters, authors, reviewers, and chairs without leaving the platform.
Cloud-Powered Flexibility
Leverage the convenience of cloud technology to access your conference abstract management software and microsite at any time, from anywhere.
Submission Module
Simplify & Streamline Abstract Collection.
Transform your submission process from a clutter of emails and manual entries into a streamlined, cohesive workflow with online abstract management. Our abstract management system is designed to simplify the entire process, with features including custom forms with conditional display logic and robust disclosure management.
Customize Submission Forms with Conditional Display Logic
Speaker Profile & Bio Management Tools
Multi-Language Data Collection
ADA Accessibility
Disclosures, Copyrights, and Speaker Agreements
Customized Workflow of Data/Asset Collection (PPTs, Papers, Handouts Videos, etc.)
Integrated Payment Options
Speaker Management Software
Need a Tool to Invite Handpicked Speakers and Manage Their Data?
Send personalized invitations to distinguished speakers and collect their presentation materials, disclosures, and copyrights—all in the same seamless platform where you manage abstract collection.
Peer Review Module
Eliminate Errors From Your Peer Review Process.
Say goodbye to time-consuming, error-prone manual processes. Our peer review software streamlines the process by simplifying the creation and management of your reviewer pool on a centralized platform. Additionally, submissions are automatically assigned to the appropriate reviewer to maintain the integrity of your conference content.
Reviewer Invitations
Reviewer Sign-up Forms with Preferred Topic Selection
Reviewer Pool for Automatic Peer Review Assignments
Reviewer Assignment Notifications
Track Chair Module
Program Module
Turn Approved Submissions Into a Dynamic Program With Drag-and-Drop Simplicity
Organizing your conference program doesn’t need to be complex. With our program module, this can be a smooth and effortless process. Features such as intuitive drag-and-drop functionality make converting accepted submissions into a cohesive program easy. Additionally, a dedicated event microsite increases participant engagement.
Session Builder with Drag & Drop Functionality
Scheduling Conflict Management and Resolution Tools
Session Room Logistics Management (AV, Decor, F&B, BEO’s)
Public Microsite for Attendees to Access Online Program
Speaker, Attendee, & Exhibitor Directories
This Past Year…
453
Abstract Collection Sites
103,365
Submissions Collected
65,551
Presentations Scheduled
104,900
Peer Reviews Completed
21,890
Scheduled Sessions
320,689
Authors & Co-Authors
34,022
Disclosures/Speaker Forms
Conference Mobile App
No Need to Rebuild Your Mobile App!
By creating your program and using the included program planning tools, your mobile app has practically made itself.
Learn how EventPedia makes building a custom-branded mobile app for your conference simple.
Case Studies
Success Stories From Conferences Around the World
Case Studies
Streamlining Success: How EventPedia Empowered SEPA to Simplify Operations and Elevate Member Experiences
Case Studies
Significant Enhancements in Call for Speakers, Submission Reviews, and Speaker Correspondence
Case Studies
Simplified Badge Printing & Frictionless Payments For Alleviated Administration Burden
Case Studies
Streamlining Success: How EventPedia Empowered SEPA to Simplify Operations and Elevate Member Experiences
It’s All Connected with EventPedia
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Frequently Asked Questions
How customizable are the review and submission forms?
Highly customizable. EventPedia online abstract management system gives you complete control to build, edit, and optimize your submission and review forms using features such as conditional display logic and field-level controls by user group (e.g., members, speakers, exhibitors). While you have the flexibility to create custom forms yourself, we handle the initial setup to ensure everything works perfectly from day one. We will measure twice for you, so that you can cut once.
Can I collect more than one type of submission with EventPedia abstract management system?
Yes. With EventPedia abstract management system, you can collect abstracts, papers, disclosures, copyrights, handouts, PowerPoints, ePosters, videos, and more. Not only can you collect different types of data from speakers or submitters, but you can also conduct parallel calls if necessary (i.e., a call for speakers first, then a call for abstracts, while conducting a call for symposia, colloquia, roundtables, panels, etc.)
How does your abstract management system facilitate communication between authors, reviewers, and conference organizers?
Our integrated communication tools make it easy for conference organizers to communicate with authors, co-authors, reviewers, chairs, and other stakeholders. With our customizable email templates and built-in [Hotkeys], you can send branded, personalized messages quickly and efficiently to all your stakeholders, all from within EventPedia online abstract management system.
Do you support multi-level submissions such as sessions, panels, symposiums, or roundtables?
Absolutely! We refer to these types of submissions as “parent-child” submissions. The initial submitter creates the “parent” submission (e.g., the whole session proposal), then adds individual presenters or panellists as “children” to their “parent” submission. Children will be notified and can log in to manage their presentations further. The entire “family” can then be assigned to reviewers to review in its entirety. If accepted, the whole family can be scheduled and published as one cohesive unit within your event agenda.
Is there support for importing and exporting data to and from the system?
Yes, we offer a wide range of import templates for different purposes. Ideally, you would use EventPedia for all your data collection to avoid imports. However, we understand that situations arise, and imports can be a huge time saver. Our “Session Import” is an incredibly powerful tool that allows you to bring nearly any data into the system. Think the title of the presentation, the body of the summary, the track/topics, the title of the session, the order of the presentation, the session chairs, the moderators, the hours and types of continuing education credits, the start/end times of the presentation, the session start/end times, the day, the room, and the list goes on….
What types of reports can the software generate?
We provide hundreds of pre-built reports that are easy to access and retrieve, most of which can be customized to fit your needs. Simply find the report you’re looking for, then select which fields you want to customize. If it’s a report you want to return to, you can add it to your favorites, share it, and save a personalized URL to access it in real-time, from anywhere.
How well does the software scale for conferences of different sizes?
Very well. Whether you’re hosting a single-room event with 30 speakers or managing a large-scale congress with thousands of participants and 50+ rooms, our online abstract management software scales to meet your needs. Our server infrastructure is built for peak performance, even during high-traffic periods like the final hours before an abstract submission deadline.
What type of support is included with your abstract management system?
We offer different levels of support depending on your needs. Even our standard support is considered better than most. Every software package includes personalized onboarding from one of our highly experienced support staff. We will set up your system, including submission forms with conditional display logic, site setup, branding, and recorded training, so your team can hit the ground running.
We do our best to respond to customer support tickets and queries the same day they are submitted, often within an hour. All of our support is provided by internal EventPedia staff, and nothing is outsourced or automated.
Does EventPedia integrate with any other software vendors?
While we offer the industry’s most robust and comprehensive suite of conference and association management solutions, we also integrate with other vendors. We can integrate with third-party association management systems such as iMIS, Nimble, NetForum, Personify, Impexium, Aptify, Fonteva, YourMembership, and others. Our system also integrates with WordPress, Salesforce, Mailchimp, Google Scholar, Feathr, IEEE, iThenticate, and Xplore.
Request A Demo
Get A Personalized Demo Of Our Abstract Management Solutions
The best way to see how our conference abstract management software can transform your event management is to see it in a demo. Book yours today!