Conference Planning Software

Plan Your Conference Effortlessly With One Platform.

Trusted by 500+ Conferences Across 30+ Countries Every Year

Plan Your Conference with Confidence Using A Fully Integrated, Configurable Software Solution

Planning a successful event involves countless details, tight deadlines, and coordinating multiple moving parts. EventPedia event management software provides a comprehensive solution that covers every aspect of your event planning. Our online conference planning platform brings together tools for speaker and abstract management, session scheduling, task tracking, travel arrangements, seamless communication, and more, ensuring you have everything you need to prepare for a well-executed conference. With EventPedia, event organizers can simplify planning, boost efficiency, and keep entire teams aligned, long before the first attendee arrives.

All-In-One Planning Platform

Centralize everything from speaker management to exhibitor management with EventPedia software, making the entire event planning process more efficient.

Expertise in Academic and Research-Focused Events

Address the unique challenges of organizing specialized conferences with EventPedia event management tools, designed specifically for research-focused and academic events.

Comprehensive Task and Schedule Management

Coordinate speaker sessions, abstract reviews, and event logistics with ease using EventPedia event planning software, which automates deadlines, tracks tasks, and helps you organize schedules to avoid conflicts.

Integrated Communication Tools

Facilitate seamless communication with built-in tools that keep your planning team, speakers, and event attendees informed through automated notifications and streamlined messaging for effortless coordination.

Trusted Long-Term Partner

Get reliable support throughout the planning process and beyond with EventPedia, a conference platform that has earned an average client tenure of over 10 years.

Flexible and Configurable Software

Adapt our platform to fit your conference's specific needs with configurable features and settings, ensuring the solution aligns perfectly with your event planning requirements.

EVENT REGISTRATION

Simplify Attendee and Exhibitor Registration with a User-Friendly Experience.

With a single, unified user profile, attendees and exhibitors can manage all event-related tasks and communications, including event registration, speaker disclosures, badge pickup, and mobile app access, through one easy-to-use platform.

Conditional Display Logic

Session/Workshop Registrations

Capacity Limits and Waitlists

Group Registration with Advanced Invoice Management

Robust Reporting and Communications

Native Refunds

EXHIBITOR MANAGEMENT

Simplify Exhibitor Management with a User-Friendly Platform

From managing registrations and payments to conference floor planning, EventPedia exhibitor management software makes every step easy with advanced, yet easy-to-use, features.

Opportunities for Exhibitors and Sponsors to Showcase their Products

Ability to Manage All Communication in One Place

Centralized Company Resource Management

Frictionless Payment Options

ONSITE EVENT MANAGEMENT

Manage and Engage Attendees with Integrated Conference Management Tools.

Whether for small gatherings of 100 attendees or large international conferences with 10,000+ attendees, EventPedia provides the event management tools to handle on-site logistics with confidence, offering a seamless experience from registration to attendance certificates.

Web-Based On-Site Registration

Wireless Badge Printing

Express Badge Printing Kiosks

Session Check-In & Attendance Tracking

Speaker Ready Room & Presentation Management

Session Capture Solutions & Cost-Effective Content Distribution

CONFERENCE MOBILE APP

Elevate the Event Experience with a Simple, Smart App

From personalized schedules and real-time updates to attendee chat and meeting bookings, EventPedia conference mobile app keeps participants connected and engaged, creating more memorable events.

QR Badge Scanning

Exhibitor Directories

Gamification

Interactive Resources

CONTINUING EDUCATION

Track, Verify, and Award Credits For Every Conference Session with Ease

With customizable tracking methods, automatic credit generation, and easy access to certificates and transcripts, EventPedia credit management software saves conference planners time while ensuring attendees can efficiently manage their continuing education requirements.

Customizable Credit Tracking

Session-Specific Credit Hours

Flexible Attendance Verification

Virtual & On-Demand Credit Earning

Automatic Transcript & Certificate Generation

Accreditation Submission

Archival Database

Real-Time Access via Mobile App

Session Evaluation Templates

Case Studies

Success Stories From Events Around the World

Case Studies

A Customized Conference Management Software System Used for 20+ Years

Case Studies

Streamlining Success: How EventPedia Empowered SEPA to Simplify Operations and Elevate Member Experiences

Case Studies

Significant Enhancements in Call for Speakers, Submission Reviews, and Speaker Correspondence

Case Studies

Simplified Badge Printing & Frictionless Payments For Alleviated Administration Burden

Case Studies

Streamlining Success: How EventPedia Empowered SEPA to Simplify Operations and Elevate Member Experiences

It’s All Connected with EventPedia

More Software To Support Your Conference Success

Integrate online abstract management with our other event management products to do more with less hassle.

Abstract Management Software

Speaker Management Software

Exhibitor Registration Software

Virtual Conferences

Frequently Asked Questions

How do event planners benefit from using EventPedia conference planning software?

EventPedia integrated software is designed to make running complex academic and scientific conferences easier, faster, and more organized. Event planners benefit by:

Managing everything in one place: Keep abstract submissions, peer review, registration, schedules, and apps in a single platform.
Streamlining the abstract and peer review process: Automate submissions, reviewer assignments, and communications to save time and improve quality.
Automating repetitive tasks: Send confirmations, generate badges, build schedules, and update mobile event apps automatically.
Accessing real-time data: View live dashboards to monitor registrations, reviewer progress, and attendance instantly.
Enhancing the attendee experience: Provide mobile schedules, interactive apps, networking tools, and personalized agendas.
Supporting all event formats: Run in-person, virtual, or hybrid events without rebuilding infrastructure.
Reducing tech headaches: Rely on dedicated support and conference-specific software to prevent last-minute issues.

What types of events is EventPedia conference planning software suitable for?

Our conference planning software is ideal for small to medium academic associations, multi-day scientific conferences, and organizations that require sophisticated integration between abstract management and other conference functions. It’s also well-suited for:

Academic conferences and symposia
Scientific and medical congresses
Research and industry forums
Association and society annual meetings
Continuing education events
Multi-track professional conferences
Hybrid or virtual conferences with complex schedules

What is conference planning software?

Conference planning software is a digital platform that helps organizers manage conferences. From abstract submissions and speaker management to registration, badge printing, and mobile app integration, EventPedia all-in-one solution is purpose-built for associations running complex academic and scientific events. Whether you’re organizing in-person events, virtual events, or hybrid events, our online conference planning software streamlines planning, saving you time and improving event experiences for organizers, attendees, and exhibitors alike.

Can I customize my conferences and events in EventPedia?

Yes, EventPedia is highly customizable to fit the unique needs of your conference. You can brand registration pages, tailor workflows for different attendee types, set up personalized communications, and configure modules to match your event structure, whether you’re managing abstracts, speakers, exhibitors, or continuing education credits.

How does EventPedia conference planning software help with resource management for events?

Our event planner software helps streamline resource coordination by providing event managers with tools to schedule and organize key event components, such as session rooms, AV needs, speakers, and staffing assignments. With everything centralized in one platform, you can plan ahead, reduce last-minute scrambling, and ensure every part of your next event runs smoothly.

Request A Demo

Get A Personalized Demo Of Our Conference Planning Software

The best way to see how our conference planner software can transform your event is through a demo. Book yours today!