Exhibitor & Sponsor Registration
Exhibitor Registration Software
Maximize Revenue & Exhibitor Engagement Effortlessly Through an All-in-One System
Trusted by Hundreds of Conferences Annually in Over 30 Countries
Drive Revenue While Eliminating Manual Effort & Simplifying Exhibitor & Sponsor Registration
Managing sponsor and exhibitor registrations can be time-consuming and chaotic, leading to inefficiencies and missed opportunities. EventPedia exhibitor registration software simplifies the process with automated workflows, real-time analytics, and streamlined communication, saving time, reducing event challenges, and improving the sponsor and exhibitor experience for a more successful event.
Streamlined Event Registration Process
Simplify exhibitor and sponsor registration with an intuitive event registration software that consolidates booth selection, sponsorship purchases, and payment options. This functionality creates a smooth experience that saves time for organizers and exhibitors.
Customizable Sponsorship Packages
Tailor your registration pages and forms to include unique sponsor opportunities, packages, tiered pricing, and discount codes specific to your event. This flexibility helps maximize sponsor engagement, increase ticket sales, and drive revenue.
Integrated Payment Solutions
Accept secure payments directly within the system, with funds deposited straight into your account. This feature eliminates manual invoicing, ensuring a smooth and hassle-free transaction process for all parties.
Comprehensive Reporting and Communication Tools
Generate detailed reports on financials, exhibitor data, and registration metrics to forecast revenue and plan resources effectively. Use built-in tools to send branded emails and personalized communications to sponsors and exhibitors.
Scalable for Events of Any Size
Accommodate any event type, whether you’re hosting a small trade show or a large conference, with a flexible and scalable system. Our software delivers a seamless experience for exhibitors and sponsors across in-person events, virtual conferences, and hybrid formats.
Real-Time Insights
Track exhibitor registrations, sponsorship sales, revenue, and event data in real time, allowing event organizers to generate reports, improve event planning, and make proactive decisions to ensure the next event is even more successful.
This Past Year…
1,500+
Exhibitors & Sponsors Registered
$6,000,000+
in Revenue Generated Through Sponsorships for Clients
500+
Events Run
CONFERENCE FLOOR PLAN SOFTWARE
Want to Simplify Booth Selection While Boosting Exhibitor Engagement?
Offer exhibitors autonomy with an interactive floorplan built into our exhibitor registry software, allowing them to select and reserve booths in real-time. Attendees can also access the map to locate sponsors, explore exhibitor details, and engage with event content, enhancing the overall event experience.
Case Studies
Success Stories From Events Around the World
Case Studies
Streamlining Success: How EventPedia Empowered SEPA to Simplify Operations and Elevate Member Experiences
Case Studies
Significant Enhancements in Call for Speakers, Submission Reviews, and Speaker Correspondence
Case Studies
Simplified Badge Printing & Frictionless Payments For Alleviated Administration Burden
Case Studies
Streamlining Success: How EventPedia Empowered SEPA to Simplify Operations and Elevate Member Experiences
It’s All Connected with EventPedia
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Frequently Asked Questions
Can I customize the registration form for sponsors?
Yes. Our exhibitor registration program enables fully customizable sponsor registration forms, allowing you to create tailored packages, add staff registrations, set pricing, and more.
How can I track revenue and exhibitor details?
EventPedia exhibitor registration software provides detailed reports, including financial summaries and exhibitor data, to help event organizers track revenue, measure the event’s performance, and plan resources effectively.
Does the system support various payment options?
Yes. Our event exhibitor registration software offers flexible payment options, including credit cards, checks, purchase orders, and other secure methods. This functionality ensures a smooth transaction journey and simplifies financial management for all event types.
Can exhibitors select their own booth locations?
Yes. With the interactive floorplan add-on, exhibitors can view available booth spaces and select their preferred location directly within the event exhibitor registration portal.
How do I communicate with exhibitors and sponsors?
The system includes built-in email management and communication tools, allowing you to send personalized, branded messages to exhibitors and sponsors with ease.
Can I create discount codes or promotional offers for exhibitor or sponsor registrations?
Yes. Our exhibitor registration software enables organizers to create and apply discount codes or promotional offers for booths and sponsorship packages, providing exhibitors with flexible registration options and a seamless experience that helps maximize revenue.
How do exhibitors retrieve leads collected during the event?
Exhibitors can use EventPedia LeadR lead retrieval app to scan attendee badges, capture attendee data, add custom notes, and export leads in real time. This feature provides actionable event data and creates stronger networking opportunities for follow-up after the event.
Does the system support customizable sponsorship packages?
Yes. Our integrated system supports fully customizable sponsorship packages, allowing organizers to tailor the registration page with unique opportunities, pricing, and add-ons for exhibitors and sponsors. You can also create discounted items tied to sponsorship packages to increase flexibility and maximize exhibitor revenue.
Can exhibitors upload their logos and promotional materials?
Yes. Exhibitors can easily upload their company logo, detailed description, website link, and a variety of promotional resources directly to their profile on the conference microsite within EventPedia exhibitor registration software. These materials are then prominently displayed to attendees, helping exhibitors showcase their brand, highlight products or services, and engage with potential customers before and during the event. Our platform supports multiple file types and ensures that all uploaded content is presented in a professional, attendee-friendly format.
Request A Demo
Get A Personalized Demo Of Our Sponsor and Exhibitor Registration Software
The best way to see how our sponsor and exhibitor registration software can transform your event is through a demo. Book yours today!